Event Lead Capture

Lead Capture That Drives Exhibitor ROI

Happy exhibitors come back. Standardize lead capture across every booth, then streamline how you deliver lead retrieval reports after the event, so exhibitors get consistent, usable lead data.

With Accelevents, you can equip exhibitors to:

Scan attendee QR codes or scan RFID badges in the Accelevents Attendee App

Capture leads from booth visits, chats, downloads, and CTA clicks

Organize leads with notes and ratings, then export lead data for follow-up

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Event lead capture app interface showing QR code badge scanning, potential lead details, and lead retrieval reporting for exhibitors

Mobile event lead capture app scanning attendee QR codes on badges for exhibitor lead capture, lead collection, and lead retrieval on iOS and Android

Equip exhibitors to capture every lead

Instant lead capture from QR codes and RFID badges

Give your exhibitors a simple mobile lead capture app that keeps lead data clean across every booth. You control how much attendee data exhibitors can access, and exhibitors can qualify leads on the spot for better post-event follow-up.

Add exhibitor admins and lead retrievers so multiple reps can capture leads for the same booth

Manually add leads in the app, add notes, and save them directly to the booth leads list

Take lead notes and set ratings tied to each rep for cleaner post-event follow-up

Capture leads onsite

Meetings made easy

Offer a smoother way for event attendees and exhibitors to schedule time together. Pre-scheduled meetings help exhibitors prioritize the right leads and help you deliver more exhibitor value beyond booth traffic.

Attendees book meetings with exhibitors from the app or event hub

Exhibitors schedule onsite meetings and follow-ups

Meeting requests stay connected to the exhibitor lead capture activity

Support your exhibitors with real-time lead reports

Lead capture is only useful if it is easy to retrieve and act on. You can provide exhibitors access to leads on desktop or mobile, plus CSV exports, and use notes and ratings for lead management. See how each event lead was added, then use that context to prioritize follow-up.

Provide a list of leads during the event on desktop or mobile

Download leads as a CSV from exhibitor tools for marketing teams and sales teams

Add notes and update lead ratings to score leads and prioritize follow-up

Track lead source like booth visit, booth chat, direct message, CTA click, document download, or QR scan

Download a CSV of booth leads for post-event follow-up and reporting to improve event ROI and track key metrics.

Track lead performance

Accelevents software screens illustrate the best lead capture functionality for event planners and exhibitors focused on maximizing lead generation and lead capture - better than icapture

Use your next event to monetize lead capture

Make lead capture a revenue stream. Offer lead retrieval as an exhibitor add-on, or sell lead data bundles that control what each exhibitor can access. This helps you package value while keeping lead management clean and consistent.

Create lead capture and lead retrieval packages by exhibitor tier

Control which lead fields are included in each bundle

Add sponsor promotions that drive booth traffic and improve event ROI

FAQ

01. What is an event lead capture app?

An event lead capture app helps event organizers give exhibitors and sponsors a way to collect lead information during an event and turn it into usable lead data for follow-up. It supports in-person lead capture through QR codes and virtual lead capture through booth engagement, plus lead management fields like notes, ratings, and lead source.

02. What is the difference between event lead capture and lead retrieval?

Event lead capture occurs during the event, when exhibitors collect contact information and engagement activity from attendees. Lead retrieval occurs after the event, when exhibitors access, review, and export lead data for outreach and reporting.

03. How does lead capture work for in-person events?

For in-person events, exhibitors capture leads by scanning attendee QR codes on badges, tickets, or inside the app. This makes onsite lead collection faster than business card scanning and helps protect the event experience by keeping lines moving.

04. How are leads added in an exhibitor booth?

Leads can be added in several ways depending on the event setup and organizer settings. Typical lead sources include booth visit (if enabled), booth chat messages, direct messages to an exhibitor, file downloads inside the booth, CTA clicks, and QR code scans during onsite events.

05. What lead information can exhibitors collect?

As a default, exhibitors can capture a lead’s name and email address. When available, scanning may populate additional details like phone number. Organizers can include additional registration fields that may appear during scan and be included in downloadable lead reports.

06. Can exhibitors add notes, rate leads, and score leads?

Yes. Exhibitors can add notes and use lead ratings to qualify and prioritize follow-up. Notes preserve context from booth conversations, so follow-up is more relevant.

07. Where can exhibitors view, manage, and download lead data?

Exhibitors can view leads in the booth leads list, manage lead details with notes and ratings, and download lead data as a CSV for reporting and post-event follow-up.

08. Can an attendee be added as a lead before they are checked in?

Yes. Attendees who are not yet checked in can still be added as leads through scanning or manual entry in the app. Adding a lead does not check the attendee into the event.

Case studies

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