Event Lead Capture

Lead Capture That Drives Exhibitor ROI

Happy exhibitors come back. Standardize lead capture across every booth, then streamline how you deliver lead retrieval reports after the event, so exhibitors get consistent, usable lead data.

With Accelevents, you can equip exhibitors to:

Scan attendee QR codes or scan RFID badges in the Accelevents Attendee App
Capture leads from booth visits, chats, downloads, and CTA clicks
Organize leads with notes and ratings, then export lead data for follow-up
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Event lead capture in the Accelevents app: an exhibitor scans an attendee's QR code beside a lead card with a Hot rating, owner, and notes
Exhibitor scanning an attendee's badge QR code with the lead capture app, with options to add leads by QR code or manually and view the leads list

Equip exhibitors to capture every lead

Instant lead capture from QR codes and RFID badges

Give your exhibitors a simple mobile lead capture app that keeps lead data clean across every booth. You control how much attendee data exhibitors can access, and exhibitors can qualify leads on the spot for better post-event follow-up.

Add exhibitor admins and lead retrievers so multiple reps can capture leads for the same booth
Manually add leads in the app, add notes, and save them directly to the booth leads list
Take lead notes and set ratings tied to each rep for cleaner post-event follow-up
Capture leads onsite

Meetings made easy

Offer a smoother way for event attendees and exhibitors to schedule time together. Pre-scheduled meetings help exhibitors prioritize the right leads and help you deliver more exhibitor value beyond booth traffic.

Attendees book meetings with exhibitors from the app or event hub
Exhibitors schedule onsite meetings and follow-ups
Meeting requests stay connected to the exhibitor lead capture activity
Book exhibitor meetings
Meeting scheduler in the event app that supports conference lead capture by turning booth interest into booked meetings

Support your exhibitors with real-time lead reports

Lead capture is only useful if it is easy to retrieve and act on. You can provide exhibitors access to leads on desktop or mobile, plus CSV exports, and use notes and ratings for lead management. See how each event lead was added, then use that context to prioritize follow-up.

Provide a list of leads during the event on desktop or mobile
Download leads as a CSV from exhibitor tools for marketing teams and sales teams
Add notes and update lead ratings to score leads and prioritize follow-up
Track lead source like booth visit, booth chat, direct message, CTA click, document download, or QR scan
Download a CSV of booth leads for post-event follow-up and reporting to improve event ROI and track key metrics.
Track lead performance
Lead retrieval report showing total leads collected, average leads per exhibitor and sales rep, chat messages, and document downloads
Registration page with Early Bird, General Admission, and Sponsors ticket types and an order summary

Use your next event to monetize lead capture

Make lead capture a revenue stream. Offer lead retrieval as an exhibitor add-on, or sell lead data bundles that control what each exhibitor can access. This helps you package value while keeping lead management clean and consistent.

Create lead capture and lead retrieval packages by exhibitor tier
Control which lead fields are included in each bundle
Add sponsor promotions that drive booth traffic and improve event ROI
Monetize lead capture

Discover event management minus the stress

Accelevents connects ticketing and registration, check-in, and event lead capture in one platform, so your data stays clean from scan to follow-up. Offer exhibitors consistent lead capture and lead retrieval reports, and keep your event reporting clean across booths.

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FAQ

01. What is an event lead capture app?

An event lead capture app helps event organizers give exhibitors and sponsors a way to collect lead information during an event and turn it into usable lead data for follow-up. It supports in-person lead capture through QR codes and virtual lead capture through booth engagement, plus lead management fields like notes, ratings, and lead source.

02. What is the difference between event lead capture and lead retrieval?

Event lead capture occurs during the event, when exhibitors collect contact information and engagement activity from attendees. Lead retrieval occurs after the event, when exhibitors access, review, and export lead data for outreach and reporting.

03. How does lead capture work for in-person events?

For in-person events, exhibitors capture leads by scanning attendee QR codes on badges, tickets, or inside the app. This makes onsite lead collection faster than business card scanning and helps protect the event experience by keeping lines moving.

04. How are leads added in an exhibitor booth?

Leads can be added in several ways depending on the event setup and organizer settings. Typical lead sources include booth visit (if enabled), booth chat messages, direct messages to an exhibitor, file downloads inside the booth, CTA clicks, and QR code scans during onsite events.

05. What lead information can exhibitors collect?

As a default, exhibitors can capture a lead’s name and email address. When available, scanning may populate additional details like phone number. Organizers can include additional registration fields that may appear during scan and be included in downloadable lead reports.

06. Can exhibitors add notes, rate leads, and score leads?

Yes. Exhibitors can add notes and use lead ratings to qualify and prioritize follow-up. Notes preserve context from booth conversations, so follow-up is more relevant.

07. Where can exhibitors view, manage, and download lead data?

Exhibitors can view leads in the booth leads list, manage lead details with notes and ratings, and download lead data as a comma-separated values (CSV) file for reporting and post-event follow-up.

08. Can an attendee be added as a lead before they are checked in?

Yes. Attendees who are not yet checked in can still be added as leads through scanning or manual entry in the app. Adding a lead does not check the attendee into the event.

09. Do exhibitors need to rent a lead retrieval scanner?

No. Exhibitors capture leads with the Accelevents attendee app on their own phones, so there is no scanner hardware to rent or return. They scan the QR code on an attendee’s badge, ticket, or app, or tap an RFID badge to the phone when the event uses RFID badges, and the lead saves to the booth’s leads list with notes and ratings.

10. Can organizers charge exhibitors for lead retrieval?

Yes. Lead retrieval can be switched on or off for each booth, so you can include it in higher exhibitor tiers or sell it as an add-on. You also control which attendee fields exhibitors receive with each lead, which lets you package different levels of lead data for different sponsorship and exhibitor packages.

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