Hosted Buyer Software for event organizers

Seamless Matchmaking and Meeting Scheduling

Our Hosted Buyer software gives you the flexibility to build the perfect hosted buyer experience for your event. Put your hosted buyer program on autopilot with AI matchmaking and meeting scheduling. Our platform was built to free you from doing the manual work of running a hosted buyer program.

The easy-to-use interface keeps your attendees and exhibitors out of your inbox, allowing you to focus on your event. You can view calendars for all parties, monitor meeting acceptance rates, and generate shareable reports for buyers and sellers.

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Accelevents hosted buyer software dashboard showing matching preferences, buyer and exhibitor profiles, and appointment schedules for a hosted buyer program.

We help event organizers create a better event experience for buyers & sellers

With Accelevents, you have full control over the configuration of your program so that you can tailor it to your event needs and generate pre-scheduled, mutually selected meetings for all parties.

Calendar control for hosted buyer appointment schedules, time slots, and meeting schedules across in-person, virtual, and hybrid events.

View/Control All Calendars

Review and approve pre-scheduled meetings with ease.

Real-time meeting data and analytics for hosted buyer programs, including outcomes and sponsor-ready sponsorship reporting on one event platform.

Full Access to Meeting Data

Generate shareable reports based on meeting data and analytics.

Mobile event app experience for buyers and exhibitors with notifications and follow-ups that streamline scheduling and user experience.

Seamless Attendee Experience

Create a frictionless process for buyers and sellers to connect.

End-to-end event software for hosted buyer programs

With Accelevents, you can manage your entire event lifecycle from event registration to meeting scheduling and post-event surveys. Once participants register, they complete their profiles through our online portal or the event mobile app and begin deciding whom they want to meet at the event. Sellers can highlight their services or solution offerings, while buyers can share details of their initiatives, budgets, and timelines. Each party selects:

Who is a perfect match 
Who is a good match 
Who is not a fit
In-person hosted buyer lounge at a trade show where exhibitors meet qualified buyers in pre-scheduled 1:1 appointments.
AI-powered matchmaking screen showing buyer and exhibitor profiles, match criteria, and selections like Want to Meet or Not Relevant.

Using AI-Powered smart matching to generate meetings

Once the selection process begins, our system uses AI-powered smart matching and a custom rules engine you define to schedule meetings between both parties. Our matching algorithm uses artificial intelligence to balance preferences, availability, and constraints. The engine uses mutual interest, availability, and constraints to generate high-quality pairings. Our selection and matchmaking prioritize preferences, allowing participants to indicate priority matches and exclusions.

Automated meeting scheduling with full organizer control

Event organizers have full control over all aspects of meeting scheduling, including time slots, locations, and your unique rules. Assign meetings to rooms or tables and reference an on-site floor plan when building schedules. Our platform utilizes an automated process to secure meetings for all participants, enabling event organizers to review, edit, and approve them. When your meeting plan is finalized, the platform automatically distributes locked schedules for all participants.

Meeting scheduling interface with time slots, meeting schedules, and appointment schedules, highlighting conflicts in real time.
Mobile event app report showing check-in, meeting outcomes, show rate, and satisfaction ratings for real-time organizer and sponsorship reporting.

Enhanced meeting analytics and reporting for organizers

Once your meeting plans are finalized, our tools provide you with meeting analytics and shareable reports to ensure your participants actually show up to their meetings. Export results to Google Analytics for industry insights, and share sponsor-ready highlights on LinkedIn and social media. On the day of the event, participants flow through their meeting agendas guided by the Accelevents mobile app, which tracks all meeting schedules and locations. Event organizers can build shareable reports for:

Meeting acceptance rates
Meeting outcomes
Satisfaction ratings 
Meeting show rates

Registration, scheduling, & matchmaking all in one system

Let us show you how our event management software can support your entire in-person event lifecycle from start to finish. We combine enterprise-grade registration with approval workflows and flexible questions that feed directly into selection and matchmaking so you can reduce contract overhead, prevent data loss, and simplify operations.

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FAQ

01. What is hosted buyer software and how does it work at Accelevents?

Hosted buyer software automates how qualified buyers and sellers are matched and scheduled to meet before and during your event. With Accelevents hosted buyer software, buyers and sellers complete rich profiles, indicate who they want to meet, and receive confirmed agendas without you juggling spreadsheets or long email threads. Your team sets the rules, meeting formats, and time slots, while the system handles the heavy lifting in the background. On the day, everyone can follow their schedules via web or mobile, keeping the program running smoothly.

02. How does Accelevents hosted buyer software match buyers and sellers automatically?

Accelevents uses AI-based smart matching together with a rules engine you define to pair buyers and sellers. Both sides can rate each other as a perfect match, good match, or not a fit, and those preferences are combined with availability and constraints to generate high-quality meetings. You can prioritize must-meet accounts, exclude specific matches, and adapt your rules for each program so that exhibitors feel their meetings are worth the investment.

03. What should I look for in hosted buyer software when evaluating solutions?

When you compare hosted buyer solutions, look for a platform that unifies profiles, meetings, and data in one space. Accelevents provides a single profile across registration, matching, meetings, and leads so you are not copy-pasting data between tools. You get an automated scheduler with manual override, multiple selection rounds with preference scoring for both buyers and sellers, on-site check-in and meeting flow control, lead capture connected to each meeting, and full reporting across the entire program. This combination helps you deliver a premium hosted buyer experience without adding manual overhead for your team.

04. How much control will my team have over meeting rules, time slots, and approvals?

Your team keeps full control over how meetings are set up and approved inside Accelevents hosted buyer software. You can design custom time slots, assign locations or tables, define eligibility rules, and choose whether meetings are auto-confirmed or require a human review. The automated scheduler creates optimal agendas, and you can always override, move, or cancel individual meetings before final schedules are locked. This balance of automation and control makes it easier to scale your program while still honoring VIP needs and edge cases.

05. Can Accelevents support selection rounds, preference scoring, and on-site check-in?

Yes, Accelevents supports structured selection rounds with preference scoring on both the buyer and seller sides. Participants can update their choices over multiple rounds, and those preferences feed directly into the AI matching and scheduling engine. On-site, you can use check-in tools to confirm attendance, manage meeting flow, and handle last-minute changes so that hosts, buyers, and exhibitors stay aligned throughout the day.

06. What hosted buyer analytics and lead capture does Accelevents provide?

Accelevents connects lead capture to each individual hosted buyer meeting and makes those insights easy to share. You can see meeting acceptance rates, show rates, meeting outcomes, and satisfaction ratings in one reporting hub, then export or share reports with exhibitors and internal stakeholders. Because profiles, meetings, and leads are tied together, you can quickly prove ROI for sponsors and identify which programs, segments, or formats are driving the best results.

07. How does Accelevents handle registration, profiles, and meeting logistics in one system?

Accelevents combines sign-up flows, hosted buyer selection, matchmaking, scheduling, and on-site check-in in a single platform. Attendees do not need to juggle multiple logins, and their profile data flows straight into your matching logic instead of being re-entered elsewhere. You can launch branded event websites and mobile experiences, manage tickets and badge printing, and then automatically feed the right questions and approvals into your hosted buyer workflows. This reduces contract overhead, prevents data loss, and simplifies operations for your whole team.

08. Which events are a good fit for Accelevents hosted buyer software?

Accelevents hosted buyer software is deal for B2B conferences, trade shows, association events, and startup events where curated meetings between buyers and sellers drive revenue and renewal. It works particularly well for sponsor-led hosted buyer programs, exhibitor meeting programs at large shows, and multi-day events that need structured 1:1 or small-group experiences. You also benefit from a customer success partner and a support team that responds in under 21 seconds, 24/7, so you can confidently roll out hosted buyer programs across multiple events without feeling like you are experimenting alone.

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