Accelevents Eudemonia Summit case study | In-person summit

Eudemonia Summit is a large-scale consumer health and wellness gathering that blends festival energy with conference depth. In West Palm Beach, the team brings together ~170 health experts and immersive activities, from workouts and meditation to hands-on treatments and keynotes from names like Andrew Huberman and Dr. Mark Hyman. The vision is simple and ambitious, create a respectful, evidence-based space for conversations about personal, interpersonal, and global wellness.

Headline results

• Attendance nearly doubled from ~2,750 in year one to just under 5,000 in year two
  
• Partner ecosystem expanded from ~80 exhibitors in year one to 130 exhibitors plus 30–40 sponsors, totaling 160–170 partners
  
• Stronger confidence from sponsors and exhibitors, and expanded media footprint via a growing newsletter
  

The challenge

Eudemonia’s team designs a VIP-caliber experience for every attendee. That means creature comforts, no lines, and a smooth way to navigate 300–400 sessions without overwhelm. Their previous tech stack made the core journey feel fragmented, with too many steps from website to ticket selection to purchase to scheduling to lodging, and a scheduling experience that was hard to parse at scale.

“The flow from website to ticketing to scheduling and lodging was too cumbersome and unintegrated. We needed a smoother, more cohesive experience.”

Why Accelevents

Eudemonia moved to Accelevents to streamline the end-to-end flow and deliver a premium onsite and mobile experience.

• Registration and ticketing that fits complex programs, with clear purchase flows and scalable pricing options.
  
• Capacity-managed scheduling with grid and list views, robust filtering, and track tagging, so attendees can plan calmly and confidently.
  
• White-label mobile app and brand controls across web and app, including tiles, icons, and color story for a seamless Eudemonia look and feel.
  
• Onsite check-in and badge printing with optional self-serve kiosks for peak-time throughput as the event scales.
  
• One consistent data model across registration, onsite, mobile, and virtual to keep the experience and insights connected. “Built on one consistent data model across registration, onsite, mobile, and virtual, creating a seamless experience for event organizers, attendees, exhibitors, and speakers.”
  
• Backed by a live support team that responds fast when questions pop up during build-out and show week.
  

“Bar none, Accelevents has offered the best customer service experience I’ve had on any SaaS platform… I get answers in under a minute, and my account manager is available for deeper dives.”

How the solution came together

A calmer, clearer scheduling journey

Eudemonia tracks room capacities for nearly every session so attendees can pre-select and avoid the “rush the door” stress. With Accelevents, they leaned into:

• Grid and list views with filters and tracks to surface the right sessions quickly
  
• Capacity controls that reserve spots and set expectations
  
• Mobile-first planning because ~70 percent of users build schedules on their phones
  

A branded mobile hub attendees actually use

The team intentionally pushed attendees to the app for reliability, communications, and maps. They used:

• Session- and event-level broadcasts for late changes and reminders
  
• Interactive maps to reduce wayfinding friction
  
• White-label branding that felt like Eudemonia, not a vendor wrapper
  

Onsite operations that scale with growth

Year two’s walk-up volume revealed the limits of pre-printed badges plus labels. With Accelevents’ self-serve kiosks and on-demand badging available, the team plans to shift to kiosks next year to handle 5,000+ attendees at speed.

Outcomes

Growth that sponsors notice

• Registrations: ~2,750 → ~5,000
  
• Exhibitors: ~80 → 130
  
• Total partners: into the 160–170 range
  The uptick in the right audience compounded sponsor confidence and revenue potential.
  

A simpler journey for a complex program

• Attendees could pre-book sessions without stress, plan from mobile, and receive timely updates
  
• The brand stayed consistent across web, registration, app, and onsite touchpoints, which elevated perceived quality and trust
  

Partnership and support

Eudemonia’s team tapped help docs, live chat, and their account manager for quick answers and road-mapping. Accelevents emphasizes fast, human support and a platform that is approachable for teams without deep technical resources.

What’s next

• Self-serve badging kiosks to accelerate check-in at scale
  
• Group registration for corporate retreats and teams as Eudemonia expands its sales motion
  
• Selective international expansion while continuing to grow the flagship U.S. event
  

Accelevents features Eudemonia leveraged

• Registration and ticketing, unlimited ticket types, conditional logic, and reusable templates
  
• Agenda planning with capacity controls, attendee scheduling, tracks, and filters
  
• White-label mobile app with broadcasts, maps, and branded UI
  
• Onsite check-in and real-time badge printing, with optional self-serve kiosks
  
• Analytics and reporting powered by a connected data model across the event lifecycle
  
• Integrations and API for CRM and marketing tools when needed
  

‍Ready to create a calmer, more premium attendee journey?

Request a demo and see how Accelevents can help you simplify complex programs without sacrificing brand or scale.