Event technology continues to evolve, and with it, the tools organizations use to plan, manage, and measure their events. Two well-known platforms in this space are vFairs and Cvent. Both support virtual, hybrid, and in-person formats, but they approach event management with different priorities and features. Accelevents stands out as a strong alternative, intentionally built around a single, consistent data model, enabling a seamless experience for event organizers, attendees, exhibitors, and speakers. The platform emphasizes ease of use, a highly customizable approach, and a support team that responds in less than 21 seconds, 24/7.
This guide offers a side-by-side comparison of vFairs and Cvent, and highlights where Accelevents can benefit enterprises and associations. The information is current as of July 25, 2025, and reflects the latest updates, feature sets, and use cases for all three products.
Understanding Cvent
Cvent is an established event management platform with a long history in the industry. It offers a wide range of tools supporting every phase of the event lifecycle, including registration, venue sourcing, budgeting, attendee engagement, and analytics.
Founded: 1999 by Reggie Aggarwal
Primary market: Enterprise organizations and large associations
Platform focus: In-person and hybrid event logistics, enterprise compliance, and large-scale event programs
Cvent has grown largely by acquiring other event technology companies. Reviews often mention that the acquired systems are not fully integrated, leading to a sometimes fragmented user experience. Certification courses are often required to become an expert, which can be a challenge for new users or teams with limited time for onboarding.
Understanding vFairs
vFairs is a cloud-based event management platform that supports virtual, hybrid, and in-person events. It is known for its visual design and interactive environments, particularly in virtual event formats such as job fairs, expos, and trade shows.
Founded: 2010 by Muhammad Younas
Primary market: Organizations hosting visually-driven virtual or hybrid events
Platform focus: Immersive virtual environments, gamified engagement, and visual customization
vFairs has become recognized for its virtual lobbies, animated booths, and webinar-style presentations. It also includes gamification, chat tools, and AI-powered networking. In recent years, vFairs introduced facial recognition for event check-in and expanded its mobile app to support more hybrid event functions. Some user reviews note occasional confusion with registration processes and limitations in customization for in-person event workflows.
The Accelevents Approach
Accelevents was intentionally architected with a single, unified data model, which eliminates the integration gaps seen in competitors that have grown through acquisition. This design ensures a seamless experience for all participants, from registration through post-event analytics. The platform is recognized for its ease of use, rapid onboarding, and a support team that responds in less than 21 seconds, 24/7. With 1,847 customers, Accelevents serves a diverse range of enterprises, associations, agencies, and nonprofits seeking a highly customizable and reliable event management system.
Key Feature Comparison
Event management platforms include a wide range of features to help organizations manage logistics, connect attendees, and measure performance. The table below compares Cvent, vFairs, and Accelevents across core capabilities.
1. Registration and Check-In
Feature | Cvent | vFairs | Accelevents |
|---|---|---|---|
Registration page customization | Branded pages with conditional logic (some complexity for new users) | Drag-and-drop form builder (less control over advanced settings) | Drag-and-drop event pages, unlimited ticket types, discount codes, reusable templates, and conditional logic for tailored workflows |
Payment processing | Multiple gateways, tax settings, discounts | Standard processors with basic pricing logic | Seamless payment processing, conversion tracking, one-click forms |
On-site check-in | Mobile check-in, kiosks, staff tools | Mobile check-in, facial recognition options | Mobile app check-in and native badge printing |
Badge printing | Real-time printing with custom templates | Basic badge printing, often using third-party tools | |
Group registration | Available with specific packages | Limited; may require manual setup | Ticket bundles and flexible attendee info collection |
Based on user reviews, some Cvent and vFairs customers report confusion or limitations in registration customization, especially when managing group or multi-ticket workflows. Accelevents delivers a highly customizable event registration experience, simplifying group registration and tailored forms for different attendee types.
2. Attendee Engagement and Networking
Cvent: Polling, Q&A with moderator controls, AI matchmaking, meeting scheduling, and mobile apps with messaging/alerts
vFairs: Webinar Q&A, booth chat, video chat, gamification, and mobile-friendly interface (lighter feature set)
Accelevents: Built-in attendee engagement suite with live polls, Q&A, chat, and push notifications; networking tools for AI matchmaking, one-on-one video meetings, and group chats; gamification features such as leaderboards and scavenger hunts
Accelevents offers a balance of sophisticated engagement features and an easy-to-navigate interface, making it effective for both on-site and hybrid event experiences.
3. Sponsor and Exhibitor Tools
Cvent: Custom booth design, downloadable materials, QR/badge scanning, and session tracking
vFairs: 3D virtual booths, clickable areas, booth lead forms, and chat transcripts
Accelevents: Comprehensive exhibitor portal to manage digital booths, capture leads, book demos, coordinate teams, and track ROI; mobile app lead capture with QR scanning and unlimited users, real-time reports, lead scoring, note-taking, and integrated meeting-booking
Accelevents stands out for its ease of use and unlimited lead capture features, without device or user limits.
4. Analytics and Reporting
Feature | Cvent | vFairs | Accelevents |
|---|---|---|---|
Real-time analytics | Live dashboards with multiple metrics | Attendee tracking and booth analytics | Real-time, shareable reports across all components (registration, onsite, mobile, virtual) |
Behavior tracking | Session duration, clicks, downloads | Booth visits, chat activity, session attendance | Fully integrated event data model for holistic insights |
Report customization | Complex report builder with filters | Standard reports with basic customization | Shareable, configurable reports for all stakeholders |
Data export | Excel, CSV, PDF, and API export | CSV and Excel exports with API access | Secure exports in multiple formats, no additional fees |
Pricing and Integrations
Cvent pricing: Uses a usage-based model with costs calculated on event size, attendee volume, and selected features. Pricing requires sales consultation and may include tiered packages and add-ons.
vFairs pricing: Custom pricing varies by event format and attendee numbers, with some user reviews noting additional fees for certain modules or support.
Accelevents: Transparent, scalable pricing with pay-only-for-what-you-need modules and no surprise add-ons. No fees for native integrations and deep connectors to Salesforce, HubSpot, Marketo, and association management systems.
Integrations and API Access
Cvent: Integrates with Salesforce, Marketo, HubSpot, Eloqua, Microsoft Dynamics; API access may require fees or custom contracts; some endpoints use older SOAP format
vFairs: Integrates with Salesforce, HubSpot, Marketo, Zoho CRM, Mailchimp; some integrations require API or manual setup; documentation varies
Accelevents: No charges for API access; robust REST APIs and webhooks, well documented; seamless integration with leading CRM, marketing automation, and association management platforms
Pros and Drawbacks for Different Event Formats
Not all event platforms perform equally across every type of event. Some excel for virtual environments, while others suit hybrid or in-person formats better. Accelevents was originally built for in-person, and now supports all event types, offering native badge printing, mobile app check-in, and a dedicated Virtual Event Hub with modular features.
Virtual Events Overview
Cvent virtual strengths: Secure streaming and simulive broadcasting; live Q&A, polling, breakout rooms; AI matchmaking; branded session layouts
vFairs virtual strengths: 3D virtual lobbies and interactive booths; gamification with scavenger hunts and point systems; webinar-style delivery; video calls and live session engagement
Accelevents: Gamification, branded virtual lobbies, interactive exhibit halls, live chat, and engagement tools, all managed through a single Virtual Event Hub
Hybrid Events Overview
Cvent hybrid strengths: Real-time syncing of virtual and in-person data; mobile apps for both attendee types; session streaming, analytics
vFairs hybrid strengths: Simultaneous content delivery; visual branding; hybrid session chat and polling; mobile access for on-site users
Accelevents: Seamless hybrid management with integrated attendee engagement and networking, robust analytics, and mobile event app supporting both audiences
In-Person Events Overview
Cvent in-person strengths: On-site check-in kiosks and badge printing; lead scanning; session tracking; venue sourcing
vFairs in-person strengths: Mobile check-in with QR or facial recognition; exhibitor lead capture; mobile event agendas
Accelevents: On-site badge printing, group and individual check-in, comprehensive mobile event app, and lead capture tools for exhibitors
Target Users and Industries
Cvent is typically chosen by large enterprises and associations with complex event portfolios, compliance needs, and budgets for certification training. vFairs often appeals to mid-sized organizations and those prioritizing virtual engagement. Accelevents is suitable for conferences, trade shows, fundraisers, internal meetings, and continuing education events—especially for enterprises, associations, agencies, and nonprofits seeking a solution that balances power and ease of use.
Who Chooses Each Platform?
Cvent is often selected by enterprise organizations and associations with the resources to handle complex systems and certification requirements. vFairs is more common among organizations focused on visually immersive virtual events or with smaller event teams. Accelevents attracts organizations of all sizes—including large enterprises, mid-market corporations, associations, agencies, and nonprofits—who seek an all-in-one, highly customizable solution with rapid onboarding and a customer success approach that reinvests in continuous product improvement.
Continuing Education Credit Tracking
Cvent: CE tracking is available with certain modules, but may require additional configuration or integration
vFairs: Offers certificates for attendance, but customization and automation can be limited
Accelevents: Automated credit assignment, flexible program builder, instant certificate generation, self-service retrieval, audit trails, and LMS integration
Call for Papers and Abstract Management
Cvent: Abstract management available, but workflows can be complex and require setup
vFairs: Limited or requires manual processes; reviewers mention gaps in automation
Accelevents: Native workflows for call for papers and abstract management; multiple submission paths, auto reviewer assignment, and speaker portal with task management
White-Label Branding Options
Cvent: White-labeling available, but some branding may remain depending on package
vFairs: White-label options offered, but removal of platform branding can incur additional cost
Accelevents: Full white-label branding across web, mobile, and virtual environments with customizable themes
Role-Based Access and Compliance
Cvent: Offers permission controls, SSO, MFA, and audit logs; compliance varies by module
vFairs: Role-based permissions available, SSO in some packages; MFA and audit logging less detailed
Accelevents: Custom roles, SSO, MFA, SOC-2 and ISO 27001 compliance, and detailed security audit logging
Where Accelevents Fits In
Accelevents bridges complex enterprise features and ease of use, delivering a balanced, highly customizable, all-in-one event solution. The platform delivers seamless workflows, reliable performance (with no references to outages in reviews), and an event registration and management experience that appeals to organizations seeking power without adding unnecessary complexity. Its support team that responds in less than 21 seconds, 24/7, and continuous reinvestment in product features, set it apart from competitors.
Find Your Perfect Fit
As of 2025, both Cvent and vFairs offer solid event management options. Cvent excels in enterprise-level operations with a complex feature set and deep integrations, while vFairs focuses on creating visually immersive virtual and hybrid experiences. Accelevents offers an alternative that combines the best of both approaches—supporting all event formats with easy-to-use tools for registration, badge printing, mobile apps, and real-time analytics in one system.
When choosing between these platforms, consider:
Your typical event format (virtual, hybrid, in-person)
Your organization's size and technical resources
Integration needs with your existing systems
Budget constraints and pricing structure preferences
Request a demo to explore how Accelevents can simplify your event management process with its all-in-one platform that delivers powerful registration tools, real-time badge printing, mobile event apps, and comprehensive analytics in one easy-to-use system.
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FAQs About vFairs and Cvent Comparison
Which platform is better for large enterprise events?
Cvent is often preferred by large enterprise organizations because of its scalability, compliance features, and full event lifecycle tools. It supports complex event portfolios and integrates with enterprise systems commonly used by global teams.
How do vFairs and Cvent compare in pricing?
Cvent uses a usage-based pricing model with costs tailored to event size and features. vFairs also provides custom pricing that's generally considered more competitive for virtual and hybrid events.
Can both platforms handle hybrid events effectively?
Both platforms support hybrid events with tools for content delivery, attendee interaction, and data tracking. Cvent focuses on structured workflows and data integration, while vFairs emphasizes synchronized environments with visual elements.
Which platform offers better customer support?
vFairs is frequently noted for responsive support, especially during global events. Cvent provides 24/7 support, though some users report mixed experiences with response times and training clarity.
How do the mobile app experiences compare between vFairs and Cvent?
Cvent offers a feature-rich mobile app with schedule management, messaging, and check-in tools. vFairs provides a mobile-friendly interface with basic event functions and access to virtual environments.
What are the main integration differences between vFairs and Cvent?
Cvent integrates with more business systems, including Salesforce, Marketo, and Oracle Marketing Cloud. vFairs supports major platforms like HubSpot and Salesforce but has fewer native options and relies more on API connections.
