4 Best Ideas for Planning Hybrid Events
July 28, 2021
July 28, 2021
Planning hybrid events can be challenging for event professionals, but are a great way to connect with audiences in different mediums. And now, with more event technologies popping up, including sophisticated features, more event professionals can offer hybrid events for their customers. Luckily, hybrid events aren’t new, but more event managers should expect to continue using virtual elements and consider implementing more hybrid events in the coming years. Here is what you need to know about hybrid events and 4 ideas for planning your next one.
Hybrid events are events that are hosted in both the physical, in-person format and online format. Essentially, an event organizer is being asked to put on two events (one for a live audience and one for a remote audience). This takes some thought and consideration as the needs and expectations of each audience will be different. While the overall target audience demographics may be similar, the event experience differs.
However, a hybrid event is only as successful as the event manager who runs it and the event technology that the manager utilizes.
While somewhat complicated in how they are hosted, hybrid events are becoming more common. There are many key benefits to running a hybrid event.
Hosting a top-of-the-line hybrid event can be difficult. Planning hybrid events that scale growth can take time. However, you can host an amazing hybrid event with the right ideas and tools. To help you out, here are 4 of the best hybrid event ideas from around the world:
The industry is still debating whether or not live attendees will want to engage with those online. However, the truth is that they might, and having an option to engage with the other attendee types could be exciting and even more fulfilling.
One company that knows how to put on a good event is Apple. For years, even before COVID-19 forced individuals and businesses to seek refuge online, Apple was hosting hybrid events as a way to garner interest in their upcoming product launches. Apple’s product launches are well-known and attended by people from all over the world. With hybrid event technology, the virtual audience who attends Apple’s hybrid event product launch could still enjoy CEO Tim Cook on stage while watching inspiring videos of new Apple products.
Gainsight’s Pulse Conference inspires thousands of in-person attendees with useful information regarding the “pulse” of the market. The Coronavirus pandemic forced the 2020 version of Pulse Everywhere to change it up into a hybrid event, fit with both onsite and digital participants. The event was free, and it helped boost audience engagement and attendance in such strange times. Pulse Everywhere was organized with the speakers and critical personnel located in-person at the event venue while attendees tuned in for the proceedings on the internet. This setup allowed the event to be hosted with a large audience while upholding physical distancing restrictions and government laws. Given the scale of this event, there were undoubted challenges that the crew faced. However, Pulse Everywhere went off without a hitch, and it is one for the books as a high-stakes, large-scale, and FREE hybrid event! Consider attracting top talent but hosting a free hybrid event to build brand awareness and use audience metrics for long-term ROI.
Gamification is a fun technique that can boost engagement at online events and garner statistics about your event-goers. There are several gamification tactics that you can employ. Head of engagement for GPJ Experience Marketing suggests that playing games create shared goals and challenges and allows people to connect in ways that would be otherwise difficult through hybrid event formats. At one of their client events, the brand’s corporate symbol is a blimp. Watching the blimp as an in-person audience member is exciting, but not so much for the online attendee. They, therefore, decided to propose two blimps, one controlled by the online audience and the other controlled by the in-person audience, to create some healthy competition. Gamification will not only spark joy, but it will also create a lasting impression with both audiences.
Hybrid events are on the rise, so as an event manager, you can expect more hybrid event opportunities to come your way in the future. Try employing a little creativity when it comes to hosting your next hybrid event. Because events can be used for growth acceleration, introducing a virtual element can expand the possibilities. You can use the metrics that are collected for lead generation, categorized for audience personas, and allow you to tap into new growth revenues. Before you begin planning, find a comprehensive event platform like Accelevents. Accelevents can handle:
Hybrid events are a delicate balance and for a successful event, you will need to provide a valuable experience for both audience segments. With thought, consideration, creativity, and the right platform, you can pull it off with ease!
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